Wait for the messages to transfer. It may take a while – you can see progress at the lower-left corner of the Mail window or click the Window menu and choose Activity.

Drag the messages to the Archived Inbox mailbox in the sidebar.

Click the Inbox and scroll down, then select messages – perhaps selecting messages older than 6 months.

Click the + button under the mailboxes. Call it Archived Inbox and save it in the On My Mac section.

Click the View menu and Show Mailbox List if it’s missing.

Make sure you can see the mailbox list on the left side.

The section called On My Mac, you’ll free up space on the server and still be able to use them normally… as long as they’re in the computer’s local mailboxes. Limit, your Mac can hold tens of thousands of messages. Need to keep old messages? While the email server has a When you’re done, check your email quota and see if you’re That’s the only way to remove them for good.

Then, click the Trash mailbox, select them again and delete from trash. Your Inbox, Sent and Trash count against your quota. Soĭo any folders under your iCloud, Gmail or the company section. You can reduce your storage byĭeleting old messages you no longer need. The standard Archive button at the top of the Mail window may not reclaim space on the email server. If you're near or over 100%, do it immediately – messages may be returned to the sender. If you're within 90% of the total available Mail service (iCloud, Gmail or your company).Įvery system has its limits, and if you exceed your mail quota you may no longer receive new messages. YouĬan check your mailbox usage and quotas by selecting your inbox and Sync with your devices by saving them in the section named after your You may create other mailbox folders that Your inbox, sent messages and others available every device you use –

Google/Gmail) keep your messages on the server indefinitely. This makes Modern email systems that use IMAP (like iCloud and

Best way to archive mac mail